© 2021 Job Hero Limited. Led and created a project and event assignment timeline to highlight key department initiatives. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision making skills in achieving necessary high-priority deadlines and mitigating service issues. Works closely with Executive Assistant and receive instructions from Executive Assistant; provide backup coverage of duties for other assistant(s) 87 Senior Administrative Assistant Resume Examples & Samples Planned and coordinated corporate luncheons, and developed presentations for related on-site and offsite meetings. Introduced a running "to do" list for physicians; this list has since become a highly productive team tool. This is a type of resume that is specifically used by applicants who are applying for the job of an executive assistant. Initiated, wrote, and maintains a Standard Operating Procedure for physician administrative management. Strategically introduced a team status report; regularly sends to physicians to highlights key activities. Senior Executive Assistant I Resume. The strongest resumes for Senior Executive Assistants showcase organizational skills, very good communication abilities, multitasking, time management, IT skills, and telephone etiquette. Expert in handling highly confidential matters, calendar management, meeting planning, domestic and international travel, expense reporting and working without close supervision handling multiple projects ensuring … Easily builds rapport and positive interpersonal … 14 votes The Resume Builder Create a Resume in Minutes with Professional Resume Templates Create a Resume in Minutes. Developed and maintained business relationships while providing superior service to internal and external customers. Assist in preparation of presentations and extensive event planning. Arrange travel and all accommodations including comprehensive and detailed itineraries of the Executive and interviewing candidates. People with these jobs serve as an assistant to someone with an executive position in a company like CEOs hence the name. Asst Building Project Manager overseeing a 4M 12 month renovation. Senior Executive Assistant. Established and maintained network of contacts within each department as a source for internal projects. Developed/prepared training materials; managed associate training/cross-training programs and annual testing/evaluations; collaborated with departmental contacts including human resources to gather new, transferred, and terminated employee information. Led and integrated post-merger bi-coastal administrative team during changing culture, Supervised workload for nine assistants to ensure efficiency and troubleshoot for department, Restructured existing administrative procedures, designed and implemented new policies and procedures, which were presented to executive team which and ultimately adopted, Orchestrated annual scientific conference for 200 scientists and industry leaders, Created and maintained intranet homepage, tracked budgets, scheduled department head meetings and events, composed external communications. Scheduled appointments and maintained calendar for VP of Operations. Coordinated and maintained extensive calendar of both personal and business appointments, including meeting schedules, conference calls, dining arrangements, vacations, school schedules, etc. Updated policy and procedures. Conducted quarterly audits to ensure 100% accountability. Partnered with other Regional Operations Coordinators on the Metabolism Team and across the different Business Units. Uses time and resources effectively; considers efficiency, planning, and accountability very important. Provided administrative and business support to the Executive Vice President of the Enabling Technologies Team of the world's best known marketing and Research Company and supported members of the management team. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. Managed an enrollment department which experienced a 375% increase in membership and a 40% decrease in fraud. 34287 Ubaldo Mount, Boston, MA +1 (555) 412 9194. It also narrows down which particular skills are the most important and helps you work out which ones are irrelevant. Candidates for this job are often required to hold a degree in business administration or a similar field. An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters. Supported Senior Vice President, Vice President and Senior Director of Information Technology department with over 300 employees, planned, organized and coordinated calendar, meetings and travel arrangements. Scheduled appointments and maintained accurate, up-to date confidential student, administrators, faculty, and staff files. To take up this exciting career role as a Senior Executive Assistant, you need to have some necessary skills and qualifications, like effective communication skills, strong background knowledge about the organization’s products and services, the capability to be a team player, and an urge to learn new trends in the field of business administration. Organized and typed all meeting minutes, reports and agendas, Reserved all travel arrangements including hotel and rental car reservations, Verified, revised and arranged all appointments vis MS Outlook, Scheduled all teleconferences and internal and external meetings, Independently managed five heavy calendars with full editing rights and all scheduling management, Extensive knowledge of Concur expense reporting systems, Developed PowerPoint and other graphic presentations for all internal and external presentations, ROCstar Award for Teamwork/Collaboration in 2011, Prepared/Coordinate meetings - negotiated room rates including eliminating meeting room charges, As needed, prepared sales training materials for use in Region/Division meetings, Collected Time off Territory reports from all managers and compared them to Attendance Management system ensuring that employee entered time correctly, Prepared and conducted presentations on policies and procedures to entire region, providing the CS's the proper tools to perform daily responsibilities. Provided telephone support; investigated and resolved conflict and billing problems for students, faculty, administrators, and outside scholarship/funding. Prepared regulatory filings and contract amendments for the VP Plan Administrator and Compliance Officer ensuring the Evidence of Coverage, Certificate of Insurance documents, manuals, and Policies and Procedures were in compliance. Managed multiple calendars, scheduled meetings; made domestic and international travel arrangements; processed domestic and international travel expenses Documented and streamlined processes between departments to improve productivity, efficiency and accommodate busy demands of C-level executives Negotiated and monitored contracts. A Senior Executive Assistant is responsible for providing a broad range of support services, predominantly, for high-level managers and senior executives. This guide will show you how to: Showcase your ability to glide like a swan while frantically paddling under the surface. Complied and analyzed financial information to prepare entries on general ledger accounts; documenting business transactions for CUNY academic institutions. Assisted Building Manager for movement of personnel and office space reorganization. Senior Executive Assistant Resume Sample 4.8. How to Format an Executive Assistant Resume. Arrange domestic and international travel schedule, reservations and logistics … Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. Download. Provided executive-level and personal support to the President of Content and Distribution and six direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines. In that case, your executive assistant resume will need to prove experience piloting starships, fixing wonky hyperdrives, and scaring small, cute droids. Projected fiscal year budgets, audited all pay and allowances, prepared indebtness letters, processed all indebtness transactions, revised organization policies and procedures. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies. Provided communication support to all departments, helping leadership write messaging that interpret and integrate business strategies, editing department-specific newsletters, and strategically planning key announcements. Dedicated to exceptional service and high levels of performance in every task. How can you write an executive resume that conveys your strengths, and that he will actually read? Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures. Expense Reports, Invoicing, and Outlook represent a very decent share of skills found on resumes for Executive Assistant with 31.66% of the total. Responsibilities included providing specific departmental administrative support on a wide range of increasingly complex issues and projects as assigned, reporting to Regional Vice President of Sales. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself. Assist program coordinators to execute key projects; handles requirements for key meetings. Managed and supervised all administrative and financial support to over 700 personnel. Demonstrated effective planning, prioritization, time management, follow-up and organizational skills for all administrative tasks. Templates of these are specifically tailored to help applicants in writing down their own resume. To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. December 22, 2018 | By the Resume Genius Team | Reviewed by Mark Slack, CPRW. Screened email traffic, phone calls, maintained filing systems, and updated contacts. Create an Executive Assistant Resume. Communicated to the staff weekly updates of all renovation progress. Manage extensive business and travel calendar and arrangements for the Chief Executive Officer Process expense reimbursements, process department requisitioning and other budget-related activities. Assist with management of executive's calendar, including cooperative handling of all meeting requests. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. Responsible for coordinating procurement activities including requesting vendor codes, requesting requisitions, monitoring purchase orders, petty cash for current projects, contracts for services, submitting receivers and submitting payment requests for vendors via non-PO vouchers. Delegates taskers to subordinate functional areas as directed by the PM and DPM. greatresumesfast.com. Reviews, logs and prioritizes communications including phone, mail, email and other messages, and replies directly to general non-technical inquiries or brief correspondence, as appropriate. superior organizational capability consistently demonstrate success in analyzing client needs intelligent, resourceful and persistent. Based on our sample resumes, candidates should … Some of the key roles and responsibilities that can usually be found on the Senior Executive Assistant Resume are to encompass administrative functions, work alongside the organizational team, participate in staff supervision, and maintain records and reports. Managed administrative special corporate events and proposals; staff attendance records and inter-office communications solutions; ordered and managed office supply acquisition. How to write Experience Section in Senior Resume, How to present Skills Section in Senior Resume, How to write Education Section in Senior Resume. This increases the relevance of your resume as it showcases your most recent job experience first; Do not write a generic resume for all your target jobs. Created Excel spreadsheet to track appointments, requests, notes, vendor information, receipts and other information as needed. Managed a variety of executive management duties designed to meet the internal requirement in supporting the Vice President of Business Development Operations. Assisted with general human resources functions for union and non-union divisions; employee contracts, scheduling, pre-benefit discussion, salary negotiation, union alternatives, and job responsibilities. Headline : Highly qualified Senior Executive Assistant with experience in the industry. Ensure that you use role-specific language to pass the ATS test. The strongest resumes for Senior Executive Assistants showcase organizational skills, very good communication abilities, multitasking, time management… Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Audit reflected over $200K in overpayment to members and counseled members on government repayment procedures. Independent judgment and communication with internal and external management, to ensure requirements are fulfilled. Liaison between marketing and digital department to ensure proper communication and reporting practices. Supervised 2nd & 3rd assistants assigning duties and delegating tasks. Tracked departmental expenses against budgetary constraints in various categories. Senior Administrative Assistant Resume Examples. Skills : Microsoft Office Software, Microsoft, Word, Excel, Power Point, Peoplesoft, Costpoint, typing 75 WPM, Concur. Reviewed all security measures and access requirements for building and personnel. Closed business entities with various states. Coordinated the difficult schedules with the CEO, CFO, board members and other senior staff. Ordered and maintained office supplies for entire department by ensuring key supplies were in stock at all times. PDF; Size: 268.1 KB. Manages the day to day operations of the executive front office to include the job functions of 1subordinate executive assistant. Oversaw all operations including memorandums, building accounts, inventory, statistic reports, and payroll. Coordinates the schedules of both Principals and prioritizes meetings according to protocol and precedence. This guide will show you: An executive resume example better than 9 out of 10 other resumes. Managed calendars for the Vice President of Communications and the President of the [company name] Foundation. Summary : Proven ability to utilize inspiring leadership, personal drive, creative vision, and analytical skill to yield successful delivery of both team and individual goals, actively contributing to organizational growth. Managed travel arrangement for VP of Operations and select employees. You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination… Organized, formatted, and assembled request for proposals, and prepared complex documents. Troubleshoot and resolved problems, mediated staff and student disputes, and handled other customer complaints. Executive Assistant Resume Example + Salaries, Writing tips and Information . The minimum education required to apply for this job role is a Bachelor’s Degree in Arts, Science, Engineering, or Management. Skills : Computer Skills Software: MS Word, MS Excel, MS PowerPoint, MS FrontPage, MS Outlook, Adobe Professional, EViews, Internet Explorer, Mozilla Firefox, Safari. PDF; Size: 103.3 KB. Maintained calendar through MS Outlook -- planned and scheduled meetings, teleconferences, travel itineraries, and prepared and delivered minutes. Supported and coordinated the 400 person bi-coastal Research organization. Coordinated communication between three medical partner institutions. Mark Tyler 4020 Kohler Street Houston, TX 77007 Phone: 844-768-78989 Email: firstname.lastname@example.org Job Objective: Searching for a job as a Senior Administrative Assistant at “REI Network,” to offer strong support in day-to-day administrative and clerical tasks, as well as on on-going projects. Executive Assistant Resume Example Statements. Research, author, edit, assemble and summarize a wide variety of subject material pertinent to the organization in preparation for executive signature and/or internal and external distribution. Adobe Pro. Implemented changes from managers in a timely manner to ensure final organization charts were submitted to senior management and HR. 10. Defense Travel Systems manager. Managed, reviewed, and signed all travel orders and vouchers supervising a budget of over $1.2M. Managed Executive's daily appointment schedule and coordinated conferences and meetings, as well as travel arrangements and itineraries. Collaborated with customers, vendors, staff and senior management of partner firms to make sure information was communicated effectively. Sample of Senior Administrative Assistant Resume. Skills : Microsoft Office, Concur, PeopleSoft, Amex. Independently coordinated onsite and offsite quarterly business and performance review meetings. Read, researched, and routed correspondence; drafted letters, documents, and reports; collected and analyzed information; initiated telecommunications. Headline : An experienced Senior Executive Assistant serving a mid-sized CPA firm with expertise in tax administration, financial client onboarding, client interaction, transcription, proofreading, editing, and events coordination. Performed a variety of executive support tasks and handled confidential information with discretion and integrity. Assist in all areas of administrative work including file organization, research and software contract drafting. Planned and organized special events with the Human Resources department and Content Distribution team such as luncheons, Family Fun Time, and an All Hands On Year End Event. Below you’ll find your free downloadable sample, matching cover letter, and 3 expert writing tips to grab the executive’s attention and get you hired.. Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Skills : Microsoft Office Suite, IWork, Web Search Engines, Corel Wordperfect Office Suite 8, Marketron, Air Check, Tapscan, Maximiser, Qualitp, AEIS, Outlook, ESYMS, Adobe Photoshop, PAYSERV, IRS. Prepared Board meeting agendas, and recorded and finalized minutes. A proven professional with superior communication skills, exceptional work ethic and superb attention to detail. Career Strengths Excellent interpersonal, listening and communication (both written and verbal) skills; able to act as a liaison between various personality types; comfortable and effective communicating with both superiors and staff. 12,701 Senior Executive Assistant jobs available on Indeed.com. EXECUTIVE ASSISTANT RESUME TEMPLATE (TEXT FORMAT) SUMMARY. If you have the space to include it, you should. Directed and often answered confidential media calls and email, including follow up with appropriate manager. Worse, he barely has time to read 10 of his 10,000 emails. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. Developed innovative congratulation notices focusing on executive support programs and unique business unit opportunities, including product and services enhancements, lunch and learns, and events. Executive Administrative Assistant Resume Template. Their duties are administrative and clerical as well: updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence. Your executive assistant resume should use the reverse chronological order across all sections. Prepared reports, presentations and disseminated documents to Board of Directors and committee members in a timely manner. Composed correspondence for management review and signature, to be distributed to customer. Try Now! Summary : Secure a career that will utilize professional and educational background. Hard-working and motivated Executive Assistant with 5+ years of experience and strong ability to multitask and manage complex and frequently fluctuating schedules and calendars looking for a company to provide administrative and business support This executive administrative assistant resume sample provides the structure you need to develop your own persuasive and professional resume. File Format. Provided administrative support for two Partners and one Principal on Restructuring team. Co-facilitated professional development trainings for up to 30 people. Provided critical support to senior executives and project managers. Responsible for foundation check writing, recording and delivery. Skills : Microsoft Office, Customer Service, Leadership, Fundraising, Event Planning, Project Management. Summary : Skillful and dedicated Senior Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment. Organized the details of arrangements, corporate agendas and itineraries. 9. Ensured timely resolution of any issue or project deliverable. Candidates should not include a photo on executive assistant resumes when applying for a position in the U.S. because this can be considered discriminatory practice within the regulations for recruitment and will lead to the resume being thrown in the trash. Analyzes and interprets information according to agency policy and in the interest of the program managers, checks all available information to confirm accuracy; prepares and submits resultant reports and makes recommendations to Principals based on findings. For Integrations and Medical Director of Perioperative Services proposals ; staff attendance records and Communications. 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